As a business owner, you need to find ways to make the most out of your workday. With only so many hours available in the day it can be tough getting everything done, but it’s not impossible. Time management is key. By developing a plan, you can make the most out of your workday. Here are a few ways you can use time more effectively during your workday.
Use the Most Updated Technology
If you’ve been using outdated technology now is the time to switch. Outdated technology is often sluggish, slowing you down in the process. This costs you valuable time and money in the long run.
This is especially true if you have an IT department at your business. Straight Edge IT points out that you can save time fixing IT issues with upgraded technology. Older software and hardware often have compatibility issues and companies may not even support it anymore. Switching to current technology not only solves these issues but also keeps your company up to date technology-wise.
Set and Enforce Deadlines
Having a specific time set to finish a certain task is a great way to manage your time. Setting deadlines gives you and your employees a sense of urgency to get the job done. At the same time, this allows the task to get done at a steady pace while still having time to tend to other tasks that need to be accomplished.
Unfortunately, we live in an age of distractions. Your smartphone alone is filled with distracting features that can make you unproductive. Finding a way to minimize these interruptions can be hard, but is necessary. By controlling your distractions you can get more work done in a shorter amount of time.
Whatever gets you distracted should be fixed before getting to work. Do you have a messy desk? Clean it off before starting with your work. Is your phone distracting you? Turn it off, or put it on priority mode if you need it for work purposes. Are you spending too much time on social media? Put filters to block social media websites while on the clock. Minimize your distractions as much as possible. It’s ok to get distracted every now and then, as we’re all human. But as soon as you catch yourself being distracted try to get back to work.
Track Your Time
Just as a time clock tracks how long your employees are at work, My Hours recommends tracking how long it takes to accomplish various tasks throughout the day. Knowing you’re on the clock keeps you focused on the task at hand.
This is especially useful if you want a task done within a certain time or you’re doing a task that is repetitively done throughout the workweek. By tracking your time, you’ll be able to look into seeing how long it takes you to do these tasks. From there, you can look into improving how you take on these tasks, furthering your productivity.
While you may have a lot to do on any given day, some tasks are more important than others. Take a little time out of your day to plan out what needs to get done. Schedule priority tasks to be accomplished first or at the most convenient time for you. By doing so, you know when it’s time to really focus and get the job done.
Take a Break
While it’s important that you get the job done, don’t forget to take a break every now and then. An astonishing amount of employees aren’t taking breaks throughout the day. According to Connect Solutions, employees that take frequent breaks are more productive than those who don’t. By not taking a break, you burn out and finish tasks at a slower pace than those who do.
Don’t just break for lunch and work for several hours straight. Take some time out of your day to disconnect from your work. Don’t even check your work emails. Relax for a little bit and get back to accomplishing the task at hand.
Even by following the tips above, using your time effectively is easier said than done. Life happens and things pop up sometimes without notice. With that being said, by making a plan with the tips above and sticking to it, you and your employees should be able to effectively manage your time.
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